Cycl Sales PTO and Holiday Policy

PTO Allowance

Contractors are eligible for six (6) Paid Time Off (PTO) days per calendar year.

PTO accrues quarterly at one and a half (1.5) days every January 1, April 1, July 1, and October 1. PTO becomes available only after a contractor has completed sixty (60) days of continuous work with Cycl Sales. PTO must be used in the same calendar year and does not carry over.

PTO may be used for personal or family emergencies, health and wellness, vacation or travel, birthdays, or personal time. Contractors may not take more than two (2) PTO days in a row. Extended leave may be approved in writing by Jake.

Company-Recognized Holidays

Cycl Sales observes certain holidays where the company either closes or provides paid time off.

Paid Holidays (no PTO required):

• Christmas Day (December 25)
• Thanksgiving Day (4th Thursday of November)

Company Closures (unpaid unless PTO is applied):

• New Year’s Day (January 1)
• Fourth of July (July 4)
• Black Friday (day after Thanksgiving)
• Christmas Eve (December 24)
• New Year’s Eve (December 31)

Optional Observances (PTO required if paid, subject to approval for coverage):

• Good Friday
• Philippines Independence Day (June 12)
• Pakistan Independence Day (Aug 14)
• Labor Day (1st Monday of September)

Request & Approval Process

Step 1: Submit a Request

Contractors must submit PTO requests at least seven (7) days in advance via email, unless it is an emergency. The request must include the date(s) of the requested time off and a short reason.

Step 2: Manager Approval

Requests will be reviewed by a manager or team lead within 48 hours. Approval will be based on recent performance, task status, deadlines, and team availability.

Step 3: Prepare for Leave

Contractors must complete important tasks before their leave begins. If necessary, they should coordinate with their team lead to delegate or reschedule work.

Step 4: Track Your Leave

All approved PTO will be logged in the shared PTO Tracker for transparency.

Sick Days

PTO is not intended for same-day sick leave. If a contractor becomes ill, they must notify their manager as soon as possible. Sick days may be approved without pay on a case-by-case basis. If an illness lasts more than two (2) consecutive days, a doctor’s note may be required.

Unexcused Absences

If a contractor fails to request leave on time or does not receive approval, the absence will be treated as unexcused and unpaid. Repeated violations may affect their standing with the company and may lead to termination of contract.

Manager SOP – PTO Approval & Tracking

Managers should:

1. Review requests within 48 hours.

2. Evaluate requests based on contractor performance, workload, deadlines, and prior PTO use.

3. Respond clearly with approval or denial, including any notes.

4. Update the PTO Tracker with name, leave dates, reason, status, and comments.